Overview of the Bulk Actions Feature in ScreenSteps
What attributes can be updated via the bulk actions?
- Copy
- Move
- Assignee
- Certifier
- Certification requirement
- Status
- Add tags
- Remove tags
- Access control
- Comment permissions
- Search visibility
- Publishing status
Key Terms
Understanding the following terms is essential for working with the Bulk Actions:
- Manuals, Chapters, Articles: Manuals and chapters are organizational structures. Articles contain the actual content.
- Article Attributes: Properties of an article such as tags, certifications, assigned reviewers, status (e.g., "needs update" or "approved"), and published state.
- Bulk Actions: A tool for updating article attributes across multiple articles at once.
- Manuals and chapters help organize articles.
- Attributes define the status and categorization of articles.
Background
In ScreenSteps, articles are the primary units of content. While you can update each article's attributes individually, the Bulk Actions feature allows you to make these changes to several articles at once, saving time and ensuring consistency.
- Bulk actions are useful for large-scale updates.
- They help maintain consistent article management.
Why It Matters
Efficiently managing article attributes is important for keeping documentation organized, up-to-date, and properly assigned. The Bulk Actions feature makes it easier to implement changes across many articles, such as updating review assignments or changing statuses.
- Improves efficiency when managing multiple articles.
- Ensures documentation remains organized and current.
- Reduces repetitive manual work.