Overview of Site Viewing Permissions

Sites function as individual knowledge hubs or websites. Each site can be tailored to serve a specific audience, such as the general public or internal teams. Viewing permissions control who can access each site and its content.

• Sites are separate spaces for organizing and sharing information.
• Permissions determine which users or groups can view specific content.

Key Terms

Site: An independent knowledge hub or website within the system.
Viewing Permissions: Settings that control which users or groups can access certain sites or content.
Manuals/Chapters/Articles: Organizational units within a site, can be restricted to specific audiences.

• Understanding these terms helps clarify how information is organized and protected.
• Permissions can be set at different levels, from entire sites to individual articles.

Background

Organizations often need to separate content based on audience. For example, a public-facing site may be accessible to everyone, while an internal site is restricted to employees. Within a site, further restrictions can be applied so only certain groups, like the accounting or sales department, can view specific manuals.

• Audience-based separation ensures information is only available to the right people.
• Granular permissions allow for detailed control over content visibility.

Why It Matters

Setting up viewing permissions protects sensitive information and ensures users only see content relevant to them. This organization improves security and efficiency within the knowledge management system.

• Proper permissions safeguard confidential data.
• Users have a streamlined experience, accessing only what they need.